What’s Included:
Personalized Consultation: discuss your vision, event size, and preferred florals before booking so we can tailor every detail.
3-piece Petal Bar Setup: Arranging Cart, Floral Display Stand, and Parasol (5’x7’ rug pictured is also available upon request at no additional cost).
On-Site Floral Host: our team manages setup, guest experience, and bouquet assistance throughout your event.
Custom Color Palette: choose your vibe, and we’ll source the blooms and accessories to match
Prepped Florals: we strip, trim, and hydrate stems ahead of time for a mess-free experience
Tools & Materials Included: snippers, water bags, floral wrapping paper, and ribbons
Up to 12 Curated Buckets: filled with a balanced mix of focal flowers, filler, and greenery
Delivery, Setup, and Teardown: we handle all the logistics so you don’t lift a finger
Pricing Structure:
Whether your event is non-ticketed, you have multiple vendors, or you’re looking to avoid increasing your ticket price, this option is for you. We do what we can to provide pricing upfront, avoid variable costs, and keep things as simple as possible. All bookings are secured with a $100 non-refundable rental deposit, which serves as the reservation for your event date. This $100 will go towards your floral budget once confirmed.
With the flexibility for guests to pay for their bouquet at the counter during the event, also brings the variability of having to estimate the number of stems needed. Based on observed experience, between 40 - 60% of guests will opt in to arrange a bouquet at the event, depending on factors like how many other vendors are there, and more.
Following your request to book, we’ll set up a quick consultation during which we’ll decide what percentage of the guest list we’ll prepare for. Additionally, we’ll discuss how much you’d like to budget for each bouquet, based on size and desired look.
As a way to diversify the risk and guarantee the ability to bring a fun experience and gorgeous array of florals to your event, we split the cost of the flowers evenly. Your upfront costs will be ½ of the people we estimate to arrange, multiplied by the per/bouquet budget we set together.
For example: Let’s say we anticipate 40% of your 50-person event to opt in (20 people make an arrangement), and the budget we set for each bouquet is $20.
Your half of the 20 people estimated = 10 people
Multiplied by the $20/bouquet budget = $200 (Your rental deposit goes towards this amount)
Petal Bar covers the remaining $200 cost of the florals required
This structure allows risk to be fairly distributed between the event host and Petal Bar, incentivizing dual promotion and driving sales.
What To Expect When You Book:
After sending your request to book, we’ll connect with you to learn more about your event, and confirm that Petal Bar is available, and the right fit. Once confirmed, we’ll share a secure payment link via Square, for you to submit your rental deposit. We typically recommend reaching out at least 4 weeks prior to your event, however, it doesn’t hurt to ask if it is sooner!
Once the deposit is received, we’ll determine your per/person budget for bouquets, and the anticipated percentage of attendees who will arrange. Once the budget and quantity is decided, we’ll begin collaborating on what florals will best suit your event based on brand, style, seasonality, and desired look. Adriana will provide a custom curated collage of the recommended flowers to achieve those set goals, and following and edits and approvals, will reserve the flowers.
In the weeks leading up to the event, we will check in regarding ticket sales, and will adjust the total flower order as needed to ensure the right number of stems are secured for the event. In the days prior to the event, all flowers will be sourced and processed to remove leaves, trim stems, open petals, and ensure readiness. The final invoice will be sent at this time.
Set up and tear down times will be allocated before and after the event to ensure smooth operations on the day of. Upon arrival, Petal Bar typically needs around 45-60 minutes to load in and set up. Adriana will facilitate the bouquet making and wrap each guests bouquet in paper and ribbon after they select their stems and arrange them. Petal Bar accepts on-premise card payments only. Following completion of the event, tear down and load out takes around 20-30 minutes, depending on event location.